About HSE's Planning Advice Web App

Contact us

Frequently Asked Questions

Question

How do I add a colleague to my group?

Answer

They need to go to the web page here:
www.hsl.gov.uk/planningadvice
and click on the "Become a new user by joining an existing group  " link.
This will take them to a page where they can enter their details and the Web App will then send your Web App Admin an email asking if the person should be allowed to join their group.
If the Admin clicks on the link in the email to allow them in then their account gets set up. You will need the Group Identifier for the group (your Web App Admin will have this).

Question

I have just joined the system, but there only seem to be one or two tabs available to me.

Answer

If you have the "User Admin" tab available, click on your name in the table. This will bring up a collection of boxes for the different permissions.
Click on those permissions which you need and then click on the "Submit" button at the bottom of the page.
If not, then contact your user administrator and ask them to update your permissions.

Question

When trying to draw a shape the cursor keeps jumping to an existing line or I can't draw the shape with fine enough detail.

Answer

Try turning Snapping off by removing the tick in the left hand corner.

Question

When trying to complete a shape I keep getting an error in polygon message.

Answer

To complete a shape you need to double click, if you do this too close to the first segment of line that you drew then you may get this error.
Try double clicking slightly further away from the first segment, the Web App will automatically close the gap to the first segment to enclose the whole area.

Information You Need

Information you will need about a proposed development

Terms and Conditions

HSE Land Use Planning Advice (including Web App)

Information about the use of the HSE Land Use Planning Advice Service and Web App, and Conditions of Business for Land Use Planning.

Background

As part of its role as the national regulatory for health and safety, HSE is a statutory consultee for planning applications around major hazard sites and pipelines. HSE’s advice is aimed at mitigating the effects of a major accident on the population around a major hazard site.

Information about HSE’s Land Use Planning Web App and consultancy service

In order to make its advice more easily accessible to those wishing to develop around major hazard sites HSE has launched this new Land Use Planning Web App. Information can be obtained by using the app or by a direct consultation with HSE. For Pre-Planning consultations the response generated by the Land Use Planning Web App gives an indication as to how HSE might advise should the development proposal be submitted for formal consultation in its present form. If a formal application is subsequently submitted then the relevant Local Planning Authority should use the HSE Land Use Planning Web App to obtain HSE’s formal advice based solely on the details in the submitted planning application.

The service is supported by a Land Use Planning advice team, which is contactable between 09:00 and 16:00 Mondays to Fridays, excluding English Bank and Public holidays when the offices will be closed.

The Web App limits the number of enquiries that can be generated by an individual user within a 24 hour period and will block additional enquiries pending a verification call with the Land Use Planning advice team.

Please note that the Web App does not deal with planning applications or proposed developments around nuclear sites. Please contact the Office for Nuclear Regulation for their land use planning advice (ONR-Land.Use-Planning@onr.gov.uk).

Please note that the Web App cannot provide advice on risks from quarry sites. If you have a query regarding a planning issue around quarry sites then please contact the Quarries team (formsadmin.cardiff@hse.gov.uk).

HSE accepts no liability for the accuracy of the pipeline routing data received from a third party. It has been mapped according to the best available data to our knowledge. The Client must consult with the pipeline operator to establish the accuracy of the pipeline routing.

Health and Safety Laboratory Conditions of Business for Land Use Planning (Annex 1) are applicable.

Annex 1

Contracts

1.1 The Health and Safety Executive is hereby acting through The Health & Safety Laboratory (hereinafter referred to as "HSL").
1.2 These Conditions apply to the written agreement ("the Agreement") between HSL and the Client under which HSL is to provide certain works and services (together referred to as "the Work") to the Client.
1.3 No variation of or addition to these Conditions or to the Agreement is effective without the written agreement of both HSL and the Client.
1.4 These Conditions override and take the place of any other terms or conditions emanating from or referred to by the Client.

The Work

2.1 HSL shall carry out the work using professional skill and care in the light of information available to HSL at the time.
2.2 HSL will complete the work within 21 days of payment being received, unless a new timetable is agreed in writing with the Client. HSL will inform the Client immediately if it becomes apparent that the Work will not be carried out in accordance with the timetable and will seek to agree a new timetable with the Client.

Liability

3.1 HSL shall not be responsible for anything caused by reason of any deficiency, insufficiency or inadequacy in the information or materials supplied to HSL by the Client or any other third party.
3.2 HSL shall not be responsible for anything outside the control of HSL (including changes in external circumstances) or for any inability or failure on the part of the Client to put any HSL recommendation into effect.
3.3 Any liability for damages (except in respect of the death or personal injury of the Client) incurred by HSL to the Client in respect of the Work or arising under the Agreement shall be limited to the amount which the Client has or would have paid to HSL for the carrying out by HSL of the Work in full.

Reports

4.1 Any Report produced by HSL for the Client as part of the Work ("a Report") may be freely published by the Client subject to the following provisions of this clause.
4.2 The Client shall not without the prior written agreement of HSL: (a) publish a Report in any abridged or altered form; (b) use a Report for the settlement of any civil dispute or action; (c) publish a Report in part or whole in connection with any prospectus, advertisement, sale literature or any similar material.

Intellectual Property

5.1 A Report shall be the copyright of HSL except to the extent that it contains pre-existing copyright material belonging to the Client or third parties.
5.2 Where Intellectual Property Rights arise out of the Work those rights shall belong to HSL but nothing in this clause shall operate to deprive the Client or any third party of pre-existing Rights.
5.3 In 5.2 "Intellectual Property Rights" means all patents, copyrights, design rights, trade marks, service marks, trade secrets, know-how and any other intellectual property rights (whether registered or unregistered) and all applications for the same, anywhere in the world.
5.4 The Client warrants that any design, documentation, software, or any other material or information provided, produced, or furnished by the Client in connection with this Agreement will not be such as to infringe any intellectual property rights or any other right whatsoever of any third party, and the Client shall fully indemnify HSL in respect of any claims relating thereto.
5.5 The Client shall not use the name of HSL (and/or the name of the Health and Safety Executive) in connection with any prospectus, advertisement, sale literature or any similar material.

Confidentiality

6.1 HSL shall not, subject to the following provisions of this clause, disclose or permit the disclosure by HSL staff of confidential information regarding the Client's business or organisation.
6.2 HSL may communicate the results of the Work or any information given to it by the Client within the Health and Safety Executive.
6.3 Where the results of the Work or any information supplied by the Client indicate that there is or may be a danger to health and safety the Health and Safety Executive may use or disclose such results or such information in connection with the carrying out of any functions under the Health and Safety at Work etc Act 1974.
6.4 The Health and Safety Executive may publish factual information arising out of the Work provided that it does not associate such information with the Client. In such a case the Executive will consult the Client before publication and will take reasonable account of any objections which the Client may make on the grounds that publication would be prejudicial to the commercial interests of the Client.

Fees

7.1 All fees quoted are exclusive of VAT and are valid for 90 days.
7.2 HSL will charge no more than the fee quoted unless the written agreement of the Client is given to a higher charge.
7.3 HSL may increase its time rates and any fee quotations based upon them by giving at least one month's notice to that effect. Such increases will not apply to work done on current assignments before the notice has expired.
7.4 Time rates assume a working day of 7.4 hours excluding travelling time. A proportionate extra charge may be made if longer daily attendances or input are necessary. Where travelling time is to be charged HSL will make this clear in the fee quotation.
7.5 Unless otherwise stated fee quotations and time rates include travelling and accommodation expenses in connection with work done at places described in the Agreement as "assignment locations". Work carried out at the Client's request at other places will be subject to travel and accommodation expenses and will be charged to the Client at HSL travel and subsistence rates, appropriate to the grade of officer carrying out the work, prevailing at the time of the performance of the work.
7.6 All other disbursements and expenses incurred by HSL on the Work will be charged to the Client except in respect of a Fee which is quoted as fixed.
7.7 If, in connection with the Work, any employee of HSL is later called upon to give evidence or expert opinion in Court, the client shall re-imburse HSL with its full costs and expenses.
7.8 If, in connection with the Work, HSL is required to assist the Client fulfil the Client's obligations under the Freedom of Information Act 2000, the Client shall re-imburse HSL's actual full economic costs incurred in providing such assistance.

Payment

8.1 Payment shall be via a secure online payment service if using the Web App, or by cheque, credit card or pre-paid invoice if the Client has received a quote for the Consultancy Service. Access to the advice will be upon receipt of payment.
8.2 Invoices will show any amount payable in respect of VAT.
8.3 The Client will pay the invoice in full, including any amount shown in respect of VAT, within 30 days of the date of the invoice.
8.4 An invoice shall not be regarded as paid until funds are received into a UK sterling account operated by HSL or by the Health and Safety Executive.
8.5 Where payment of any sum has not been made by the Client in accordance with the provisions of this clause interest on that sum shall accrue at eight per cent above the base rate of the Bank of England prevailing during the period the sum in question remains unpaid.

Termination

9.1 Either party may by notice in writing terminate the Agreement with immediate effect in the event of a breach of a fundamental term by the other party. A party shall be taken to be in fundamental breach if it fails to remedy a remediable breach within such period as is reasonably stipulated for remedy of the breach in a written notice from the party not in breach.
9.2 HSL may by notice in writing terminate the Agreement with immediate effect if the Client becomes bankrupt or insolvent or makes or proposes any composition or scheme of arrangement with its creditors or being a corporation passes a resolution for winding up or a winding-up order is made by the Court (other than a voluntary winding up for the purposes of amalgamation or reconstruction) or if the Court makes an administration order or if a receiver or manager is appointed by the Court or its creditors.
9.3 Either party may at any time give notice in writing to the other party that the Work is to be discontinued. In the event of such discontinuance HSL shall, if the Client so requests, provide a report on the work carried out to the time of discontinuance. HSL shall take any reasonable steps to reduce costs in the event of such discontinuance. Where the work is discontinued at the insistence of HSL the Client shall be charged only for such part, if any, of the Work as has been completed by HSL and can be utilised by the Client. Where the Work is discontinued at the insistence of the Client, the Client will be charged in respect of all work carried out and costs incurred by HSL on the Work.
9.4 On termination or discontinuance under this Clause these Conditions shall continue to apply except that the duty on HSL to carry out any further part of the Work shall cease.

Appointment of HSL Personnel

10.1 The Client shall not, without the prior written consent of HSL, during the duration of the Agreement or within a period of six months thereafter appoint, or offer to appoint or approach with a view to making an appointment, to any position with the Client or any undertaking associated with the Client any member of staff of HSL who was involved with the negotiation of the Agreement or the Work carried out under the Agreement.

Arbitration

11.1 All disputes, differences or questions between HSL and the Client with respect to any matter or thing arising out of or relating to this Agreement except and in so far as may be otherwise provided in this Agreement shall be referred to the Arbitration of two persons, one to be appointed by HSL and one by the Client, in accordance with the provisions of the Arbitration Act 1996 or any statutory modification or re-enactment thereof.

Assignment

12.1 The Client may not without the prior written agreement of HSL assign, charge or otherwise dispose of all or any of its rights under the Agreement.

Miscellaneous

13.1 HSL's rights shall not be prejudiced or restricted by any concession, indulgence or forbearance extended to the Client.
13.2 If the Client comprises two or more persons their obligations are joint and several.

Severance

14.1 Any complete or partial invalidity or unenforceability of a provision in these Conditions or any relevant contract for any purpose shall not affect its validity or enforceability for any other purpose or the remaining provision but it shall be deemed to be severed for that purpose.

Governing Law

15.1 These Conditions shall be governed by and construed in accordance with English law and the Client hereby irrevocably agrees (without limiting HSL's rights to bring proceedings in any other courts of competent jurisdiction, whether concurrently or not) that the English courts shall have jurisdiction to settle any claim or dispute in relation to any relevant contract and that their judgements will be binding, conclusive and enforceable by the courts of other jurisdictions.

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